Work 4.0, Industry 4.0, digital transformation – these are only a few of the terms that stand for the changes to the work structures and processes that are becoming more apparent every day. Summed up by the term workplace of the future, we tackle these topics jointly with you. We have prepared a list with the A to Z of changes to work environments. Because tomorrow’s workplace needs solid software support, we focus on our trusted tool, Microsoft SharePoint.


A-F     G-L     M-R      S-W     X-Z

Apps

SharePoint apps are autonomous functions that enhance SharePoint-based websites and solve predefined business problems.

Business Intelligence

Analyses of historical data and forecasts may be the competitive advantage you are looking for. Using a clearly structured methodology, together with you we will define the relevant KPIs and dimensions that provide the basis for dynamic data analyses.

Cloud

Cloud computing is one of the main trends in corporate IT and is based on the principle of providing IT resources over the Internet or an intranet according to demand. Outsourcing IT resources in this way ensures more flexibility, virtually unlimited scalability, and lower costs.

Compliance

The term compliance refers to the adherence of companies to laws and guidelines as well as to voluntary codes. When they introduce compliance rules, companies are compelled to define their business processes, ensure transparency, and establish effective structures for their organizations. In addition, compliance rules serve to match corporate actions with society’s values. Microsoft SharePoint can be used to save compliance guidelines and to map and revise risk management processes.

Delve

The Microsoft Delve application helps you locate information in Office 365 on topics that currently are of interest to you. Delve shows documents saved anywhere in OneDrive for Business or on Office 365 websites, allocates information to colleagues intelligently, and sorts materials per your request.

Enabling employees to work with SharePoint

The professional introduction of SharePoint does not end with all staff members having access to the system. On the contrary, this is where the software comes into play! Especially when using SharePoint as a tool for collaboration, you must ensure that your staff members are familiar with the new communication culture, make them aware of the benefits, instruct them, and identify internal multipliers.

Exchange

Microsoft Exchange is an application you can use to save and manage e-mails, appointments, contacts, tasks, etc. centrally for enhanced productivity and security in your organization. Microsoft Exchange often is used in connection with Microsoft Outlook or – in the Exchange Online version – with Office 365 to make the most of the collaboration functions such as sharing calendars and contact lists.

Forms

To save and/or maintain information in Microsoft SharePoint, users often need forms. However, only some of these forms are included in the standard version of SharePoint. If you opt not to wait for the new and improved forms in SharePoint 2016, you can use third-party tools such as NINTEX Forms. The software, which also contains forms for mobile applications, can be implemented as an on-premises solution or in the cloud environment.

Governance

A recurring problem after introducing Microsoft SharePoint is the lack of user guidelines and controls summarized under the term governance. With a governance model in place, you make sure no duplication of contents is saved in SharePoint, that your system is scalable, and that the responsibilities for the administration, maintenance and use of your system (roles and groups) are clear.

Hybrid scenarios

You can use hybrid solutions to integrate productivity services into SharePoint Online with a local SharePoint server environment. If you plan to move your local SharePoint server services to the cloud gradually, the hybrid version of the SharePoint server offers a graduated migration path to enable you to extend high SharePoint server workloads to SharePoint Online. With Yammer, Delve, Groups, Videos, and other services, SharePoint Online offers significantly more functions than local SharePoint servers.

Integration

We have unique proficiency integrating ERP, collaboration, and custom-solution projects as well as experience gained from implementing customer projects in a broad range of industries. We put this expertise at your service to ensure your portal is integrated seamlessly into your system landscape. Say goodbye to confusing island solutions!

Junior generation

The new generation of persons in the workforce often challenges companies: People now demand openness and transparency, social media, and mobile, flexible workplaces. We develop collaboration portals based on SharePoint to meet their requirements regarding modern communications systems and workplaces and at the same time meet your company’s demand for maximum data security.

Knowledge management

You can use Microsoft SharePoint to introduce professional knowledge management to your company. SharePoint’s features for social networking (user profiles, Yammer, MySite, OneDrive for Business, etc.) make it easy to search for experts. With Skype for Business you can contact people in real time while exchanging categorized files enriched with metadata. The search function makes it easy to explore knowledge while at the same time protecting it with an authorization model.

Linked solutions

Companies don’t get ahead simply by deploying new software products; they need solutions that generate true added value. Be it an intranet, an extranet, or a portal for global collaboration, at your request we will customize a solution for smooth interaction among all the applications in your system landscape including your ERP system and your applicant portal.

Mobility

We cannot imagine our daily work without smartphones, tablets, and other mobile devices. Thanks to features such as device channels (views adapted to mobile devices), mobile apps, and responsive web design, Microsoft SharePoint supports diverse display sizes and new browser types in a broad range of devices.

Nintex Workflow

Nintex Workflow supports you mapping complex processes and setting new standards. It makes business processes – from simple vacation requests to the complex integration of external applications and data sources – more flexible and affordable and faster to implement than with SharePoint Standard.

NextGen portals

Microsoft has coined the term NextGen portals to refer to the company portal solutions of the future. The main characteristics of NextGen portals are the intelligent dissemination of information using Office-Graph, social interactions using Yammer, mobile availability, and user-defined SharePoint publishing functions.

Office 365

With Microsoft Office 365, you can use trusted applications such as Office, SharePoint, and Exchange online. Applications always are up-to-date and can be used practically anywhere. Low investment and IT costs, flexible options for adding users and services on demand – use Office 365 to achieve the return on investment you need for your company’s success.

Project Management

Requirements regarding solutions for project management have increased substantially over the past few years. Mobility, speed, and user-friendliness are musts. Thanks to our unparalleled implexis Teamsite+ solution, large and decentralized teams have more options to organize themselves independently, communicate in a more transparent manner, and contribute more actively to decision-making processes. This virtual work environment facilitates the exchange of information, templates and tasks within project assignments and provides a centralized knowledge platform for the long term.

Quality management

Microsoft SharePoint is the ideal platform for quality management systems. In addition to supporting audit-proof control of documents, with its clear structures and high level of traceability SharePoint helps you obtain the certifications you need (e.g., DIN EN ISO 9001). This expandable system facilitates the provision of information, authorization for document changes, and version management.

Role of the internal communications department

The workplace of the future will be characterized by social networks and cooperation. SharePoint intranets no longer focus on disseminating information and mapping processes but rather on discussion and knowledge sharing, altering the role of internal communications over the long term. Where divisions used to be in charge of editing content, increasingly they are responsible for promoting dialog among managers, staff members, and third parties.

Responsive web design

Responsive web design is what you need to develop adaptable websites that look good on any PC, laptop, tablet, or smartphone and let users see device-optimized design anytime they access a website.

Search

Transformation

Digital workplaces with their flexible opportunities for mobile applications offer new forms of communication and cooperation that challenge existing ways of working. Organizations are compelled to master the transformation towards connected thinking and open corporate culture. Microsoft SharePoint can be the technological solution for this transformation; however, companies will not be able to tap their competitive advantage unless their staff members actively contribute to sharing knowledge.

Usability

User acceptance is key to the success of SharePoint portals. It is essential that your staff members have a positive “gut feeling” when using the platform on a daily basis. This is why we emphasize a high level of usability in our SharePoint projects in the form of intuitive user interfaces, personalized start pages, appealing design, and self-explanatory navigation.

Videos

Video clips are the number one medium for disseminating information quickly and without red tape – both on the Internet and in intranets. Videos can be integrated into any SharePoint portal, for example, for training purposes or leadership communications. Many organizations procrastinate when it comes to using this medium. We will be happy to inform you about implementation and fields of application.

What is SharePoint?

The SharePoint platform fosters productivity and cooperation within companies. Use SharePoint to develop solutions for your internal and external communications, to manage projects, to share knowledge, and to connect staff members. You can incorporate internal social networks, team websites, discussion groups, and/or blogs. Functions include content and document management, metadata, user-adapted searches, and mapping business applications.

x-times

To be effective and well-accepted, the digital workplace of the future must meet the requirements regarding continuous change. This means that executives and staff members must be willing to never stop learning. In addition to their pertinent qualifications, they will need social skills. Future work models will require decision-making abilities, self-confidence, and the willingness to embrace change. In view of the excessive amount of information and data available, staff must learn to prioritize.

Yammer

Microsoft Yammer, a social network for companies, can be integrated into any SharePoint environment. Communication must be open to be efficient. Yammer helps teams adjust to changes quickly and work together more productively. With Yammer you can tear down internal barriers by connecting staff members to each other and to the information they need. With Yammer they can find experts and receive answers to their questions in no time.

Zealous collaboration

Are you wondering about the benefits of collaboration software? Microsoft SharePoint and other digital technologies enable you to design cooperation along the entire value chain more efficiently and in a more targeted manner. Regardless of their locations, team members can communicate in project rooms, on Skype, or via internal social business applications. This allows them to mitigate the flood of e-mails, tackle problems together efficiently, and make decisions faster. Another advantage – travel costs are significantly lower.

Contact us! We will be happy to consult you individually.

ralf-bussmann-portrait

Ralf Bußmann

Business Unit Manager Future Workplace

Available for any questions about Microsoft SharePoint, intranets and extranets, project and team portals, Business Intelligence (BI), knowledge management platforms and end-to-end collaboration.

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